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Property Management | Landlord Education Blog

What's Included in a Property Management Report?

What's Included in a Property Management Report?

There are over 300,000 renters in Utah. That's a lot of work for the landlords in the state!

If you're a landlord, you might be feeling overwhelmed with what's in your paperwork. Luckily, we can help.

Read on to learn about owner statements and reporting and everything else that's included in a property management report to an owner.

Property Overview

The overview of a property manager report begins with basic details.

These could include things like the property's name, address, type, and the date of the report. It creates a context for the rest of the document.

Owner Statements and Reporting

Owner statements then go into the rental income collected during the reporting period. This includes rent payments from tenants.

Property management companies itemize the property-related expenses incurred during the reporting period. These may include property management fees, property taxes, insurance premiums, and utilities.

Owner reports delving into the property's occupancy status. These can include things like the current occupancy rate, lease renewals, and vacancies. They also might document upcoming lease expirations.

Property owners gain insights into tenant turnover. That way, they'll have a stronger idea of the stability of rental income.

Maintenance and Repairs

This section of the report gives you insights into a property's upkeep and repairs.

It will include what maintenance activities have been completed. This includes routine maintenance such as lawn care, cleaning, and regular inspections. It should specify what tasks were completed and when.

The property management annual report will also include any capital improvements. This could include renovations, refurbishments, or investment. These are all aimed at increasing the property's value.

Tenant Requests

Next, it's time to go through the tenant requests section. This goes through tenant-initiated requests, concerns, or issues that have come up.

It should also document the time taken for each request. Timely responses are a testament to effective property management practices and tenant satisfaction.


Property managers often offer recommendations. They may give suggestions for improving tenant relations and satisfaction.

This could involve enhancing communication with tenants. They may talk about common tenant concerns. Or, they might recommend implementing policies or a property management system to foster a positive tenant experience.

They could also have ideas for optimizing the property's leasing and marketing strategies. This may involve identifying target demographics and adjusting rental rates.

They may have ways for you to improve curb appeal. Or, they could have suggestions for utilizing online advertising channels more effectively.

Legal Requirements

The property management report should also go through landlord-tenant law requirements.

It may cover areas such as zoning laws and building codes. It could also involve safety regulations or environmental compliance.

They may go through rent control options and measures. Property managers need to adhere to these regulations.

They need to track changes or updates. And they need to keep landlords informed about what's currently happening. That way, they'll understand how they can stay compliant.

Now You Understand Property Management Reports

There's a lot that goes into property management reports. It's not just owner statements and reporting!

Do you need help with property management in Virginia? Contact Renters Warehouse today for everything you need.